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Privacy Policy

This Privacy Policy sets out how we at TFS Stores Ltd obtains, stores and uses your personal information. The effective date of this Privacy Policy is 8th May 2018.

TFS Stores LTD Privacy Statement

'TFS Stores Limited' referred to throughout this privacy policy refers to all related group companies and brands owned by these entities which include but are not limited to 'The Fragrance Shop', 'Scent Addict', 'Indulge Fragrance' & 'Indulge Beauty' brands.

TFS Stores Ltd together with any group companies ("we" "us" "our") are committed to protecting and respecting your privacy. This privacy policy (including any other documents referred to in it) sets out the basis on which we process any personal data that we collect from you or about you that you provide to us or that we receive from other sources. By processing, we mean when we collect, use, store, delete and otherwise manipulate or access personal data.

If we ask you to provide information from which you can be identified, including as a result of using our website, our apps, our in-store wifi hotspots, in-store purchases, or by phone, it will be used in accordance with this privacy policy, as it is varied from time to time.

Please read this policy carefully to understand our practices regarding your personal data and how we will treat it. We recommend that you print off a copy of this Privacy Policy and any future versions in force from time to time for your records.

Our Data Protection Obligations To You

TFS Stores Ltd will process your personal data in accordance with the law. For the purposes of data protection legislation, we are the data controller and we will process your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 and national laws which relate to the processing of personal data.

The Data Controller

TFS Stores Ltd is registered as a data controller with the Information Commissioner’s Office under Company registration number: 06789842 as ICO registration reference: ZA014665.

You can contact our Data Protection Officer by writing to the registered address at Churchill Point Lake Edge Green, Trafford Park Road, Manchester M17 1BL or by sending an email to mydata@tfs.com.

The data protection lead for TFS Stores LTD

We have appointed a Data Protection Officer to oversee compliance with this privacy policy. If you have any questions, comments or requests regarding this policy or how we use your personal data please contact our Data Protection Officer at mydata@tfs.com. This is in addition to your right to contact the Information Commissioners Office if you are unsatisfied with our response to any issues you raise at https://ico.org.uk/global/contact-us/

How We Collect Or Obtain Personal Information About You

We collect personal information about you when you provide it to us, such as through your use of our website and its features, when you contact us directly by email, phone, via social media, in writing, in store in person and by connecting to our in-store wifi, when you order goods and services, when you use any of our other websites or applications or any other means by which you provide personal information to us.

Where permitted or authorised by law, we may also receive information about you from third parties such as affiliates, business partners, credit and fraud checking agencies, search engines and advertisers. We also collect information about your use of our website through cookies and similar technologies. Our cookies policy sets out more of the information on how we use cookies and similar technologies to collect information about you. You can access our cookies policy via this link: www.scentaddict.com/cookies-policy/

You can reject some or all of the cookies we use on or via our website by changing your browser settings, but doing so may impair your ability to use our website or some or all of its features. For further information about cookies, including how to change your browser settings, please visit www.allaboutcookies.org

We use Google Analytics on our website to understand how you engage and interact with it. For information on how Google Analytics collects and processes data using cookies, please visit www.google.com/policies/privacy/partners/. You can opt out of Google Analytics tracking by visiting: tools.google.com/dlpage/gaoptout

Website Links

Our Site may, from time to time, contain links to and from the websites of third parties. Please note that if you follow a link to any of these websites, such websites will apply different terms to the collection and privacy of your personal data and we do not accept any responsibility or liability for these policies. When you leave our Site, we encourage you to read the privacy notice/policy of every website you visit.

Personal Information We Collect Or Obtain About You

The type of information we collect about you may include (but is not limited to) information such as:

Information we obtain from third parties will generally be your name and contact details, but may include any additional information they provide to us, including (but not limited to) any of the types of information set out in the list above.

We may also obtain personal information about you from certain publicly accessible sources, including (but not limited to) the electoral register, online customer databases, business directories, media publications, social media, websites and other publicly accessible sources.

In addition, where we obtain personal information about you from a source other than yourself, we are not required to provide you with certain privacy information contained in this Privacy Policy if:

Where we obtain personal information about you from a source other than yourself, and we are required to provide you with that information, we will provide you with the information contained in this Privacy Policy at the following points in time:

How We Use Your Personal Information

We may use your personal information for one or more of the following purposes in our legitimate interests or in the legitimate interests of third parties:

We may also collect or process your personal information for the following purposes:

We may process your personal information for the following purpose(s) where we have obtained your consent to do so:

Where we process your personal information on the basis of your consent, you can withdraw your consent to such processing at any time by emailing us at mydata@tfs.com or by writing to us at TFS Stores Ltd, Churchill Point Lake Edge Green, Trafford Park Road, Manchester M17 1BL.


In addition to the uses described above, where you indicate you would like to receive marketing correspondence from us, subscribe to our mailing lists or newsletters, enter into any of our competitions or provide us with your details at networking events we may use your personal data for our legitimate interests in order to provide you with details about our goods, services, business updates and events which we think may be of interest.

You have the right to opt-out of receiving the information detailed above at any time. To opt-out of receiving such information you can:

Automated Processing

We do not undertake automated decision making with your personal data.

Legal Basis For Processing Your Personal Data

We will only use your personal data where the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Disclosure Of Personal Data To Third Parties

In addition to the third parties mentioned above, we may disclose your information to third parties for our following legitimate interests as follows:

  • to staff members in order to facilitate the provision of goods or services to you
  • to our affiliated entities to support internal administration;
  • IT software providers that host our website and store data on our behalf;
  • professional advisers including consultants, lawyers, bankers and insurers who provide us with consultancy, banking, legal, insurance and accounting services
  • HM Revenue and Customs, regulators and other authorities who require reporting of processing activities in certain circumstances; and
  • third parties who we may choose to sell, transfer or merge parts of our business or assets. Alternatively, we may seek to acquire other business or merge with them. If a change happens to our business then the new owners my use your personal data in the same way as set out in this privacy policy.

We may disclose personal data to the police, regulatory bodies, legal advisors or similar third parties where we are under a legal duty to disclose or share personal data in order to comply with any legal obligation, or in order to enforce or apply our website terms and conditions and other agreements; or to protect our rights, property, or safety of our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We will not sell or distribute personal data to other organisations without your approval.

How Long We Store Your Personal Information

We will store your information for no longer than necessary, taking into account the following:

  • the purpose(s) for which we are processing your personal information, such as whether it is necessary to continue to store that information in order to continue to perform our obligations under a contract with you or for our legitimate interests;
  • whether we have any legal obligation to continue to process your information, such as any record-keeping obligations imposed by applicable law; and
  • whether we have any legal basis to continue to process your personal information, such as your consent.

Securing Your Personal Information

We take appropriate technical and organisational measures to secure your personal information and to protect it against unauthorised or unlawful use or processing as well as against the accidental loss or destruction of, or damage to, your personal information, including:

  • only sharing and providing access to your personal information to the minimum extent necessary, subject to confidentiality restrictions where appropriate, and on an anonymised basis wherever possible;
  • using secure servers to store your personal information;
  • requiring proof of identity from any individual who requests access to personal information; and
  • using Secure Sockets Layer (SSL) software or other similar encryption technologies to encrypt any payment transactions you make on or via our website.

Transmission of information (including personal information) over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk. We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your transmission of information to us by such means.

Storing Your Personal Data

TFS Stores Ltd has put in place appropriate technical and organisational measures to prevent accidental loss, damage or destruction of your personal data, and to protect your personal data against unauthorised, or unlawful use or theft. We put in place strict confidentiality agreements, including data protection obligations, with our third party service providers and data processors.

Transfers Of Your Personal Information To Other Countries

We hold your data within the EU, but we may need to transfer your personal information outside of the country in which we collected or obtained it, including outside the European Economic Area or to an international organisation from time to time. Where we transfer your personal information outside the European Economic Area, the country to which it is transferred will either be subject to an adequacy decision by the European Commission, or if not (or if we transfer your personal information to an international organisation), we will ensure that the transfer takes place on the basis of one or more of the following safeguards:

  • standard data protection clauses adopted by the European Commission or adopted by the Information Commissioner’s Office and approved by the European Commission in accordance with relevant law;
  • where authorised by the Information Commissioner’s Office, contractual clauses between the data controller or processor and the data controller, processor or recipient of the personal information in the third country or international organisation.
Access To, Updating, Deleting And Restricting Use Of Personal Data

It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about you changes.

Data protection legislation gives you the right to object to the processing of your personal data in certain circumstances or withdraw your consent to the processing of your personal data where this has been provided. You also have the right to access information held about you and for this to be provided in an intelligible form. In certain circumstances we reserve the right to charge a reasonable fee to comply with your request.

Where you request access to personal information, we are required by law to use reasonable means to verify your identity before doing so. In order for us to verify your identity, we require you to provide us with an original or certified copy of a document from each of the following two categories of documents:

  • Category One: a full current signed UK or overseas passport, a full current UK or EU photocard driving licence or a national identity card.
  • Category Two: a copy of your bank statement, utility bill (gas, electric, water, landline phone), TV licence renewal statement or council tax bill with your address, dated no earlier than three months before the date when you request access to your personal information.

Where you provide a certified copy of these documents, these must be certified by an appropriate professional such as a solicitor, accountant, the Post Office’s identity checking service, an official at a bank or building society or a regulated financial advisor.

We will not be able to provide you with access to your personal information until you provide us with your proof of identity as set out above and we have been able to successfully verify your identity.

You can also ask us to undertake the following:

  • update or amend your personal data if you feel this is inaccurate;
  • remove your personal data from our database entirely;
  • send you copies of your personal data in a commonly used format and transfer your information to another entity where you have supplied this to us, and we process this electronically with your consent or where necessary for the performance of a contract; or
  • restrict the use of your personal data.

We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal data that we hold about you or make your requested changes. Data protection legislation may allow or require us to refuse to provide you with access to some or all the personal data that we hold about you or to comply with any requests made in accordance with your rights referred to above. If we cannot provide you with access to your personal data, or process any other request we receive, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

Please send any requests relating to the above to our Data Protection Officer at TFS Stores Ltd, Churchill Point Lake Edge Green, Trafford Park Road, Manchester M17 1BL, or emailing us at mydata@tfs.com specifying your name and the action you would like us to undertake.

You also have the right to lodge a complaint with a supervisory authority, which, for the purposes of the UK, is the Information Commissioner’s Office (ICO), the contact details of which are available here: https://ico.org.uk/global/contact-us/

For further information about your rights in relation to your personal information, including certain limitations which apply to some of those rights, please see Articles 12 to 23 of the General Data Protection Regulation (GDPR), which is available here: http://ec.europa.eu/justice/data-protection/reform/files/regulation_oj_en.pdf

Consequences Of Not Providing Your Personal Information To Us

Where you wish to purchase products or services from us online, or for recurring subscription contracts initiated in-store or over the phone, we require your personal information in order to enter into a contract with you. We may also require your personal information pursuant to a statutory obligation (in order to be able to send you an invoice for products and services you wish to order from us, for example).

In the above examples, if you do not provide your personal information, we will not be able to enter into a contract with you or to provide you with those products or services.

Changes To Our Privacy Policy

We reserve the right to update this privacy policy at any time, and any changes we make to our privacy policy will be posted on this page. We will notify you if there are any changes to this policy that materially affect how we collect, store or process your personal data. If we would like to use your previously collected personal data for different purposes than those we notified you about at the time of collection, we will provide you with notice and, where required by law, seek your consent, before using your personal data for a new or unrelated purpose. We may process your personal without your knowledge or consent where required by applicable law or regulation.

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